Contract Termination Appeal

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Live-On Requirement

Moving Off-Campus?

If you are experiencing a severe financial, medical, or other circumstance which makes living on-campus as undue hardship, you may appeal the financial consequences of terminating your contract. The Housing and Residential Life Appeals Committee will consider an appeal to your contract for the following:

  • Withdrawal from the university due to documented medical reasons
  • Determination of a medically necessary accommodation which cannot be adequately addressed within student housing
  • Withdrawal from the university due to a severe financial hardship
  • Designation as a primary caregiver for a minor or disabled family member
  • Other extenuating circumstances

You must appeal financial consequences within thirty days after contract termination. The committee will make a decision and notify you via your Eagles email address within thirty days of submission. Should you disagree with their decision, you may appeal to the Senior Director of Housing and Residential Life within thirty days of the original decision; their decision is final.

Note: You should be aware that choosing to move off-campus to “save money” or if you were removed from the residence halls for disciplinary violations (per the Student Code of Conduct) are both not sufficient grounds for an appeal.

Qualifying for a Waiver

Financial consequences are waived if you are:

  • Graduating from EWU at the time of termination
  • Withdrawing from EWU due to military service
  • Married or in a registered domestic partnership
  • Participating in student teaching, an internship, or a study abroad program out of the Cheney/Spokane area

Cancellation Prior

Termination After Moving In, 2024-25

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Financial Consequences

Cancellation Prior to Moving Into a Residence Hall

Contract Cancellation DateCharges
Before or on May 31, 2024$0
June 1, 2024 to June 30, 2024 at 11:59 p.m.$50
July 1, 2024 to August 31, 2024 at 11:59 p.m.$100
September 1, 2024 or after$200

Cancellation Prior to Moving Into a University Apartment

Contract Cancellation DateCharges
Before or on May 31, 2024$0
June 1, 2024 to June 30, 2024 at 11:59 p.m.$50
July 1, 2024 to July 31, 2024 at 11:59 p.m.$100
August 1, 2024 and after$200

Termination After Moving Into a Residence Hall, 2024-25

QuarterTermination DatesCharges
FallIf terminated between September 25, 2024 (or move-in date, if earlier) and 11:59 PM on October 1, 2024.Prorated housing charges based on number of nights from September 22 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between October 2, 2024 and 11:59pm on October 25, 2024.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 26, 2024.No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee.
WinterIf terminated between January 6, 2025 (or move-in date, if earlier) and 11:59 PM on January 10, 2025.Prorated housing charges based on number of nights from January 10 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between January 11, 2025 and 11:59 PM on February 5, 2025.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 6, 2025.No refund of housing or dining charges, $750 cancellation fee, and the $150 processing fee.
SpringIf terminated between March 31, 2025 (or move-in date, if earlier) and 11:59 PM on April 4, 2025.Prorated housing charges based on number of nights from April 4 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $750 cancellation fee, and the $150 processing fee.
If terminated between April 5, 2025 and 11:59 PM on April 30, 2025.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or May 1, 2025.No refund of housing or dining charges and the $150 processing fee.

Termination After Moving Into a University Apartment, 2024-25

QuarterTermination DateCharges
FallFor contracts beginning prior to September 1, 2024.Prorated housing charges based on number of nights from date of move-in to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between September 1, 2024 and 11:59 PM on October 1, 2024.Prorated housing charges based on number of nights from September 1 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between October 2, 2024 and 11:59pm on October 25, 2024.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 26, 2024.No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee
WinterIf terminated between January 6, 2024 (or move-in date, if earlier) and 11:59 PM on January 10, 2025.Prorated housing charges based on number of nights from January 1 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between January 11, 2025 and 11:59 PM on February 5, 2025.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 6, 2025.No refund of housing or dining charges, $750 cancellation fee, and the $150 processing fee.
SpringIf terminated between March 31, 2025 (or move-in date, if earlier) and 11:59 PM on April 4, 2025.Prorated housing charges based on number of nights from April 1, 2022 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $750 cancellation fee, and the $150 processing fee.
If terminated between April 5, 2025 and 11:59 PM on April 30, 2025.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or after May 1, 2025.No refund of housing or dining charges and the $150 processing fee

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